Revised October 4, 2024
Intent
This document will be updated, as needed, to:
- Ensure CSL’s compliance with HB21-1110 – Colorado Laws For Persons With Disabilities and HB24-1454 – Grace Period Noncompliance Digital Accessibility;
- Describe CSL’s accessibility/remediation efforts and progress thus far; and
- Keep track of CSL’s progress and priorities on an ongoing, quarterly basis.
Key Points
- CSL-hosted sites are accessible and compliant with Web Content Accessibility Guidelines (WCAG) 2.0 level AA guidelines.
- The content on sites that CSL hosts but do not own remains the responsibility of the individual site owners/organizations.
- CSL regularly uses Siteimprove to ensure compliance with WCAG2.1AA standards on all the sites it hosts. This tool alerts us to any accessibility issues found and we have improved our scores on the whole since beginning using it in May 2023.
- CSL regularly strategizes and discusses accessibility topics in staff trainings, staff meetings, and client trainings. CSL Offices (listed below) are making a concerted effort to provide equal access to all users of our services and ensure compliance with WCAG2.1AA standards and the law.
- CSL staff members continue to create articles containing relevant information and guidance on accessibility requirements and a range of accessibility topics and share them with the cultural heritage community via the Colorado Virtual Library.
- CSL Offices are reviewing their existing publicly accessible files as well as their software needs and requesting evidence of WCAG2.1AA compliance from vendors for all software selection going forward.
- CSL is currently exploring systems for tracking accessibility questions, complaints, requests for accommodation, and the solutions provided.
- In April 2024 some of the sites (indicated in the ‘Progress By CSL Office’ section below with asterisks) were manually tested by an outside agency, Level Access, for accessibility. The results of that testing were shared with the Department of Education, and were only shared with members of the CSL Accessibility Team on July 1, 2024. These findings will be evaluated and identified inaccessible content will be remediated over the course of the next 12 months.
Accessibility Statements on CSL Websites
Accessibility statements are included on the following CSL sites:
- Book Club Resource/CSL Kits catalog (hosted by AspenCat, linked from CVL)
- Colorado Department of Education (CSL’s parent organization)
- Colorado Historic Newspapers Collection (CHNC) (hosted by Veridian)
- CHNC Help & forums (CHNC’s companion site for discussions, news, and support)
- Colorado Online Libraries (linked on local library websites that CSL hosts, e.g., Lamar Public Library)
- Colorado Talking Book Library
- Colorado Virtual Library (CVL)
- CVL Sites (linked on CVL Sites Libraries Learn, SWIFT, Plains to Peaks Collective, CLEL, StoryBlocks, CLiCweb, CVL Collections, Connect to Health)
- CVL Collections (Omeka Accessibility Statement linked on 20+ Omeka websites that CSL hosts, e.g., Arvada Historical Society)
- LibraryJobline
- LRS.org (Library Research Service)
- State Publications Library Pandora Catalog
- State Publications Library Digital Repository (Hermes Catalog)
Sites with no visible accessibility statement or statement needs updating:
Progress By CSL Office
CSL Administration (ADMIN)
CSL/CDE Web Resource
- Location: CDE Website
- Completed: Siteimprove auto review
- Known issues: 80 PDFs need remediation to be made accessible
- Status: In process
Colorado State Publications Library (CSPL)
Online Digital Repository (Hermes)
- Location: Hermes Website
Online Catalog (Pandora)
- Location: Pandora Catalog Website
Colorado Talking Book Library (CTBL)
CTBL Website*
- Location: CTBL Website
- Completed: Accessibility statement, Manual review, Siteimprove auto review, all PDF documents have been remediated.
- Known Issues: Fillable applications have stopped working with JAWS (not sure about other screen readers)
- Status: Will continue working on a solution/alternative application form.
CTBL Online Public Catalog*
- Location: CTBL Online Catalog
- Completed: Manual review, Accessibility statement
- Known Issues: Site is provided by Keystone Systems, Inc, our ILS vendor. Accessibility statement links to their accessibility policy.
- Status: Will work with ILS vendor to fix any issues that are reported.
BARD (Braille and Audio Recording Download)
- Location: BARD Website
- Completed: This is a service provided by the National Library Service for the Blind and Print Disabled (NLS).
- Known Issues: Not applicable
- Status: Not within the control of the CTBL.
CTBL YouTube Channel
- Location: CTBL YouTube Channel
- Completed: More recent videos have had captioning added.
- Known Issues: Most videos do not have captioning, but they have not been accessed in 3+ years. Will work on adding captioning after PDF documents are remediated.
- Status: On hold.
- Location: CTBL Friends Facebook page
- Completed: The Facebook page is for the Friends of CTBL a 501(c)(3) non-profit agency.
- Known Issues: Not applicable
- Status: Not within the control of the CTBL
Library Development (LD)
Connect to Health Pilot Website
- Location: https://telehealth.cvlsites.org/
- Completed: PDFs made accessible except for graphics for media kit that are intended for printing. CVL Sites Accessibility statement
- Known issues: Broken link reported on every page. https://telehealth.cvlsites.org/xmlrpc.php – 405 Method Not Allowed
- Status: WCC Web Accessibility dashboard cites this as an error on every page. In process
Early Learning and Literacy website
- Location: https://www.cde.state.co.us/earlylearninglibraries
- Completed: PDF s- 38% complete as of 10/1/24
- Known issues: Updating existing PDF’s as errors are spotted in SiteImprove. Checking for broken links.
- Status: In process
Libraries Learn*
- Location: https://www.librarieslearn.org/
- Completed: CVL Sites Accessibility statement;
- SiteImprove Auto review: A total of 11 SiteImprove issues remain (last review July 1, 2024; investigating issues and taking SiteImprove tutorials).
- Live events: Budgeted for live captioning of all live events for the 2024-25 FY.
- Archived events: 89 archived events have been captioned as of August 31, 2024; Approximately 26 archived events need captions; In progress – two new webinars in August need captions. (Encountered issues with the contracted vendor for live captions.)
- Transcripts: 42 transcripts of archived events have been completed and added to the website.
Approximately 34 events need transcripts added, including two new webinars in August.
Transcripts will be added monthly, and all transcripts completed by June 2025. - Files / Documents: Approximately 22 files have been remediated as of August 31, 2024. Approximately 230 PDF files need review and remediation.
Files will be remediated and re-uploaded monthly. All files will be remediated by June 2025. There is a plan in place to ensure all future documents are accessible before posting to the website. - Self-Paced eLearning modules: 12 eLearning Modules created by the State Library that will be made accessible or will be removed by July 2025. Still investigating how to make them accessible.
- Calendar: Working to verify accessibility.
- Contact Us: Working to verify accessibility.
- Search Function: Working to verify accessibility.
Institutional Library Development (ILD)
COILD
- Location: https://www.coild.org/
- Completed: Manual review, SiteImprove automated review
- Status: Bulk of PDFs/images with issues removed or alternative accessible versions provided. User-facing content is fully accessible. Interface dashboard content has to be addressed by the developer, WordPress, which is working toward full compliance.
Colorado Institutional Libraries Staff Academy
- Location: https://my.nicheacademy.com/cil-staff
- Status: Will likely move to a new platform by June 2025
DOC Temporary Library Assistants (TLA) Online Training
- Location: https://sitesed.cde.state.co.us/course/view.php?id=274
- Status: Will likely move to a new platform by June 2025
CDOC OPAC
- Location: https://cdoc.aspendiscovery.org/
- Complete: Accessibility Statement
- Known issues: None
- Status: Accessible platform and content
Library Research Service (LRS)
Data Analysis and Resource Tools (DART)*
- Location: https://dart.lrs.org
- Complete: Manual Review
- Known issues: Color contrast; Form labels; keyboard accessibility
- Status: Currently being audited by Level Access (6/14/24)
Public Library Annual Report (PLAR)
- Location: https://colorado.countingopinions.com/
- Known issues: Counting Opinions is an independent third party product
- Status: No action needed
LRS.org
- Location: https://www.lrs.org/
- Completed: Manual Review; Siteimprove Auto review.
- Known issues: 399 PDFs to be made accessible; JS feed of job board in footer to be made accessible.
- Status: In process
Alchemer
- Location: https://www.alchemer.com/
- Completed: Manual Review
- Known issues: Back-end survey builder does not meet WCAG
- Status: Transferring to an accessible alternative such as LibWizard
Library Data Archive
- Location: https://drdata.lrs.org/
- Completed: Manual Review
- Known issues: Double H1 headings, Headings wrong order
- Status: In process
LRSi
- Location: https://www.lrs.org/public/data/basic/
- Completed: Manual Review
- Known issues: Text too small
- Status: In process
Tableau
- Location: https://www.tableau.com/
- Completed: Manual Review
- Known issues: Data may be inaccessible to screen readers
- Status: In process: Developing secondary way of displaying reports
Networking & Resource Sharing
Book Club Resource
- Website/Subpage located at https://www.coloradovirtuallibrary.org/resource-sharing/co-book-clubs/
- Completed: Manual Review Siteimprove Auto review; Jaws Inspect Review; Accessibility Statement
- Known issues: No known issues
- Status: Accessible Platform; Accessible Content
- AspenCat Catalog located at https://csl.catalog.aspencat.info/
- Completed: See Accessibility Statement (links to CVL)
- Known issues: No known issues
- Status: Accessible Platform; Accessible Content
- Discussion Questions located at https://www.coloradovirtuallibrary.org/resource-sharing/co-book-clubs/discussion-questions/
- Completed: 655 word documents have been made accessible and 655 PDFs have been made accessible.
- Known issues: 414 Word docs and 414 pdfs still need remediation. Work on this is ongoing. 139 assets yet to be created.
Status: In process - Note: The remediation process for the discussion questions is ongoing and is expected to be completed by December 31st, 2024. New collection content is being added regularly, and processes have been put in place to ensure that all new discussion questions created for the Book Club Collection will be accessible at the time of posting to the download site.
CSL Kits*
Website
- Online Web resource located at https://cslkits.cvlsites.org/
- Completed: Manual Review, Siteimprove Auto review
Jaws Inspect Review
Accessibility Statement - Known issues: No known issues
- Status: Accessible Platform; Accessible Content
Additional Resources
- Additional resources vary depending on kit. All links are available from the above cslkits website.
- Completed: All electronic resources (such as links) accompanying a kit that are the creation of the Colorado State Library are available via the web as HTML and are accessible. Inaccessible PDF files have been removed from the website and the physical kits. Only accessible files are shared when file sharing is necessary (via physical USB drives).
- Known issues: We are not able to ensure the accessibility of links to third party documents/resources that are beyond our control.
- Status: Accessible Platform; Accessible Content
Physical Kits
- Physical Kits are accessible to the best of our ability. Inaccessible electronic files have been removed from the materials
- Known issues: The 4 Virtual Reality kits in the collection cannot be made accessible because of the nature of the technology.
- Status: Accessible where possible.
Catalog
- AspenCat Catalog located at https://csl.catalog.aspencat.info/
- Completed: See Accessibility Statement (links to CVL)
- Known issues: No known issues
- Status: Accessible Platform; Accessible Content
Note 1: The kits website has been updated to ensure correct heading structures, alt text on images, and to remove links to inaccessible materials in all the pages. New collection content is being added regularly, and processes have been put in place to ensure that all new resources created for the CSL Kit Collection will be accessible at the time of circulation.
Colorado Historic Newspapers Collections (CHNC) *
CHNC Database*
- Location: https://www.coloradohistoricnewspapers.org/
- Complete: Veridian platform is WCAG 1.2AA compliant.
Accessibility Statement - Known Issues: Each page of newspaper content (4 million + of them) has a pdf attached to it that is auto generated. These files have OCR capability, but the OCR is variable due to the quality of the image created. The OCR can be corrected by human intervention but it is a word by word process.
- Status: Accessible platform
CHNC Help and Forum Site
- Location: https://www.coloradohistoricnewspapers.org/forum/
- Complete: Accessibility Statement
- Known Issues: No Known Issues
- Status: Accessible Content; Accessible Platform
Plains to Peaks Historic Newspaper Collection (PPHC)
- Location: https://www.ppc-historicnewspapers.org/
- Complete: Veridian platform is WCAG 1.2AA compliant.
Known Issues: Each page of newspaper content (9 million of them) has a pdf attached to it that is auto generated. These files have OCR capability, but the OCR is variable due to the quality of the image created. The OCR can be corrected by human intervention but it is a word by word process. - Status: Accessible platform
CVL Collections*
- Location: https://www.cvlcollections.org/
- Completed: Manual Review – images are being checked; Siteimprove Auto review; Jaws Inspect Review; Accessibility Statement.
- Known Issues: No known issues
- Status: Accessible Content and Platform
Colorado Virtual Library (CVL)*
- Location: https://www.coloradovirtuallibrary.org/
- Completed:
- Known Issues:
- Status:
Library Jobline*
- Location: https://www.libraryjobline.org/
- Completed: Manual Review – images are being checked; Siteimprove Auto review; Jaws Inspect Review; Accessibility Statement
- Known Issues: The Colorado State Library cannot be responsible for the content posted by participating institutions.
- Status: Accessible Content; Accessible platform.
Plains to Peaks Collective
- Location: https://ppc.cvlsites.org/
- Completed: Manual Review – images are being checked; Siteimprove Auto review; Jaws Inspect Review; Accessibility Statement
- Known Issues: There are some images that need Alt Text, and there is a carousel that needs replacing.
- Status: Mostly accessible content. Accessible platform.
SWIFT Support Site*
- Location: https://swift.cvlsites.org/
- Completed: Manual Review – images are being checked; SiteImprove Auto review; Jaws Inspect Review; Accessibility Statement
- Known Issues: There are several training videos that do not have edited captioning, as they will be obsolete before the end of the calendar year. At that time they will be removed from the site and replaced with accessible versions. If a person needs accommodation for the content of these videos, contact SWIFT-support@coloradovirtuallibrary.org.
- Status: Mostly accessible content except for 4 training videos. Accessible platform
Stories of Colorado*
- Location: https://stories.cvlcollections.org/
- Completed: Manual Review – images are being checked; SiteImprove Auto review; Jaws Inspect Review; Accessibility Statement
- Known Issues: No Known Issues
- Status: Accessible Platform
Continued Monitoring of Siteimprove
- In February 2024, Siteimprove flagged a total of 561 accessibility issues on the 91 State Library sites it crawled. On 21 May, the number of issues was down to 370. Issues that remain on the sites that have received mitigation are either minor (like disordered headings, which are a best practices violation, and not really required to meet AA), likely false positives (a missing label on a recaptcha field), or they can’t be fixed.
- Of the 91 sites, all but 11 have received some accessibility mitigation from the State Library, irrespective of efforts (or the lack thereof) of content owners.
Notification of Site Administrators
Although not required of CSL, in March 2024 we notified site administrators/owners of the change in the law and their obligations. New clients are also notified of their accessibility obligations before moving forward with launching a new site that CSL hosts.
Social Media
YouTube
- The State Library has two YouTube channels for sharing recorded webinars and special sessions and events.
YouTube Videos – CSL
- Location: https://www.youtube.com/channel/UCEc3-LiM3hL9qW_ADAIpCiA
- Completed: Inventory Completed 5/15/2024 281 assets deleted Deleted 6/25/2024
- Known Issues: 310 videos remain and are being evaluated for accessibility Will make accessible by end of 12/2024
- Status: 76 videos being hosted for another agency. Actively working to remove these off the CSL channel. In process.
YouTube Videos – CTBL
- Location: https://www.youtube.com/channel/UChUWy1PrO-mkyOn3JD5TFCQ
- Completed: More recent videos have had captioning added.
- Known Issues: Most videos do not have captioning, but they have not been accessed in 3+ years. Will work on adding captioning after PDF documents are remediated.
- Status: On hold
The State Library has 2 Facebook accounts used to share information and engage with the community. There is a 3rd site that is online but is not affiliated nor endorsed by the State Library nor the Talking Book Library, however we are unable to remove it because it is not clear who the owner is.
CSL Facebook Account
- Location: https://www.facebook.com/coloradostatelibrary
- Completed: Assessment of Content completed. Policies created and disseminated.
- Known Issues: Not all posts have alt text included and the formatting is not consistent.
- Status: In Process
CHNC Facebook Account
- Location: https://www.facebook.com/CoHistoricNews
- Completed: Assessment of Content completed Policies created and disseminated
- Known Issues: Not all posts have alt text included and the formatting is not consistent.
- Status: In Process
CTBL Facebook Account
- Location: https://www.facebook.com/pages/Colorado-State-Library-Colorado-Talking-Book-Library-Branch/385409485288635
- Completed:
- Known Issues: Not all posts have alt text included and the formatting is not consistent.
- Status: This site is not endorsed or affiliated with the Colorado Talking Book Library nor the Colorado State Library. This site has not been used since 2018 – neither the Director, Nicolle Steffen nor the Systems Administrator, Teresa Kalber knew it existed.
The State Library has one LinkedIn account that takes automatic input directly from the Colorado Virtual Library blog. Individual employees can also post to this account feed. Linked In’s accessibility statement is available online
- Location: https://www.linkedin.com/company/16060731/admin/page-posts/published/
- Known Issues: Not all posts have alt text included and the formatting is not consistent.
- Status: In Process